All posts by Ian Roseman

AI Email Workflows Eliminate Need for Manual Email Responses

When i read the article “How to use Gmail templates to answer emails faster.”  I thought wow, what an 1990s throwback!

Microsoft Outlook has had an AI Email Rules Engine for years and years. From using a simple Wizard to an advanced construction rules user interface. Oh the things you can do. Based on a wide away of ‘out of the box’ identifiers to highly customizable conditions, MS Outlook may take action on the client side of the email transaction or on the server side. What types of actions? All kinds of transactions ranging from ‘out of the box’ to a high degree of customization. And yes, Outlook (in conjunction with MS Exchange) may be identified as a digital asset management (DAM) tool.

Email comes into an inbox, based on “from”, “subject”, contents of email, and a long list of attributes, MS Outlook [optionally with MS Exchange], for example, may push the Email and any attached content, to a server folder, perhaps to Amazon AWS S3, or as simple as an MS Exchange folder.

Then, optionally a ‘backend’ workflow may be triggered, for example, with the use of Microsoft Flow. Where you go from there has almost infinite potential.

Analogously, Google Gmail’s new Inbox UI uses categorization based on ‘some set’ of rules is not something new to the industry, but now Google has the ability. For example, “Group By” through Google’s new Inbox, could be a huge timesaver. Enabling the user to perform actions across predefined email categories, such as delete all “promotional” emails, could be extremely successful. However, I’ve not yet seen the AI rules that identify particular emails as “promotional” verses “financial”. Google is implying these ‘out of the box’ email categories, and the way users interact, take action, are extremely similar per category.

Google may continue to follow in the footsteps of Microsoft, possibly adding the initiation of workflows based on predetermined criteria. Maybe Google will expose its AI (Email) Rules Engine for users to customize their workflows, just as Microsoft did so many years ago.

Although Microsoft’s Outlook (and Exchange) may have been seen as a Digital Asset Management (DAM) tool in the past, the user’s email Inbox folder size could have been identified as one of the few sole inhibitors.  Workaround, of course, using service accounts with vastly higher folder quota / size.

My opinions do not reflect that of my employer.

AI Digital Assistant verse Search Engines

Aren’t AI Digital Assistants just like Search Engines? They both try to recognize your question or human utterance as best as possible to serve up your requested content. E.g.classic FAQ. The difference in the FAQ use case is the proprietary information from the company hosting the digital assistant may not be available on the internet.

Another difference between the Digital Assistant and a Search Engine is the ability of the Digital Assistant to ‘guide’ a person through a series of questions, enabling elaboration, to provide the user a more precise answer.

The Digital Assistant may use an interactive dialog to guide the user through a process, and not just supply the ‘most correct’ responses. Many people have flocked to YouTube for instructional type of interactive medium. When multiple workflow paths can be followed, the Digital Assistant has the upper hand.

The Digital Assistant has the capability of interfacing with 3rd parties (E.g. data stores with API access). For example, there may be a Digital Assistant hosted by Medical Insurance Co that has the ability to not only check the status of a claim, but also send correspondence to a medical practitioner on your behalf. A huge pain to call the insurance company, then the Dr office, then the insurance company again. Even the HIPPA release could be authenticated in real time, in line during the chat.  A digital assistant may be able to create a chat session with multiple participants.

Digital Assistants overruling capabilities over Search Engines are the ability to ‘escalate’ at any time during the Digital Assistant interaction. People are then queued for the next available human agent.

There have been attempts in the past, such as Ask.com (originally known as Ask Jeeves) is a question answering-focused e-business.  Google Questions and Answers (Google Otvety, Google Ответы) was a free knowledge market offered by Google that allowed users to collaboratively find good answers, through the web, to their questions (also referred as Google Knowledge Search).

My opinions are my own, and do not reflect my employer’s viewpoint.

Twitter Trolls caused Salesforce to Walk Away from Deal? Google reCAPTCHA to the Rescue!?

According to CNBC’s “Mad Money” host Jim Cramer, Salesforce was turned off by a more fundamental problem that’s been hurting Twitter for years: trolls.

“What’s happened is, a lot of the bidders are looking at people with lots of followers and seeing the hatred,” Cramer said on CNBC’s “Squawk on the Street,” citing a recent conversation with Benioff. “I know that the haters reduce the value of the company…I know that Salesforce was very concerned about this notion.”

…Twitter’s troll problem isn’t anything new if you’ve been following the company for a while.”

Source: Twitter trolls caused Salesforce to walk away from deal – Business Insider

Anyone with a few neurons will recognize that bots on Twitter are a huge turnoff in some cases.  I like periodic famous quotes as much as the next person, but it seems like bots have invaded Twitter for a long time, and becomes a detractor to using the platform.  The solution in fact is quite easy, reCAPTCHA.  a web application that determines if the user is a human and not a robot.  Twitter users should be required to use an integrated reCAPTCHA Twitter DM, and/or as a “pinned”reCAPTCHA tweet that sticks to the top of your feed,  once a calendar week, and go through the “I’m not a robot” quick and easy process.

Additionally, an AI rules engine may identify particular patterns of Bot activity, flag it, and force the user to go through the Human validation process within 24 hours.  If users try to ‘get around’ the Bot\Human identification process,  maybe by tweaking their tweets, Google may employ AI machine learning algorithms to feed the “Bot” AI rules engine patterns.

Every Twitter user identified as “Human” would have the picture of the “Vitruvian Man” by  Leonardo da Vinci miniaturized, and placed next to the “Verified Account” check mark.  Maybe there’s a fig leaf too.

In addition, the user MAY declare it IS a bot, and there are certainly valid reasons to utilize bots.  Instead of the “Man” icon, Twitter may allow users to pick the bot icon, including the character from the TV show “Futurama”, Bender miniaturized.  Twitter could collect additional information on Bots for enhanced user experience, e.g. categories and subcategories

reCAPTCHA is owned by Google, so maybe, in some far out distant universe, a Doppelgänger Google would buy Twitter, and either phase out or integrate G+ with Twitter.

If trolls/bots are such a huge issue, why hasn’t Twitter addressed it?  What is Google using to deal with the issue?

The prescribed method seems too easy and cheap to implement, so I must be missing something.  Politics maybe?  Twitter calling upon a rival, Google (G+) to help craft a solution?

Hey Siri, Ready for an Antitrust Lawsuit Against Apple? Guess Who’s Suing.

The AI personal assistant with the “most usage” spanning  connectivity across all smart devices, will be the anchor upon which users will gravitate to control their ‘automated’ lives.  An Amazon commercial just aired which depicted  a dad with his daughter, and the daughter was crying about her boyfriend who happened to be in the front yard yelling for her.  The dad says to Amazon’s Alexa, sprinklers on, and yes, the boyfriend got soaked.

What is so special about top spot for the AI Personal Assistant? Controlling the ‘funnel’ upon which all information is accessed, and actions are taken means the intelligent ability to:

  • Serve up content / information, which could then be mixed in with advertisements, or ‘intelligent suggestions’ based on historical data, i.e. machine learning.
  • Proactive, suggestive actions  may lead to sales of goods and services. e.g. AI Personal Assistant flags potential ‘buys’ from eBay based on user profiles.

Three main sources of AI Personal Assistant value add:

  • A portal to the “outside” world; E.g. If I need information, I wouldn’t “surf the web” I would ask Cortana to go “Research” XYZ;   in the Business Intelligence / data warehousing space, a business analyst may need to run a few queries in order to get the information they wanted.  In the same token, Microsoft Cortana may come back to you several times to ask “for your guidance”
  • An abstraction layer between the user and their apps;  The user need not ‘lift a finger’ to any app outside the Personal Assistant with noted exceptions like playing a game for you.
  • User Profiles derived from the first two points; I.e. data collection on everything from spending habits, or other day to day  rituals.

Proactive and chatty assistants may win the “Assistant of Choice” on all platforms.  Being proactive means collecting data more often then when it’s just you asking questions ADHOC.  Proactive AI Personal Assistants that are Geo Aware may may make “timely appropriate interruptions”(notifications) that may be based on time and location.  E.g. “Don’t forget milk” says Siri,  as your passing the grocery store.  Around the time I leave work Google maps tells me if I have traffic and my ETA.

It’s possible for the [non-native] AI Personal Assistant to become the ‘abstract’ layer on top of ANY mobile OS (iOS, Android), and is the funnel by which all actions / requests are triggered.

Microsoft Corona has an iOS app and widget, which is wrapped around the OS.  Tighter integration may be possible but not allowed by the iOS, the iPhone, and the Apple Co. Note: Google’s Allo does not provide an iOS widget at the time of this writing.

Antitrust violation by mobile smartphone maker Apple:  iOS must allow for the ‘substitution’ of a competitive AI Personal Assistant to be triggered in the same manner as the native Siri,  “press and hold home button” capability that launches the default packaged iOS assistant Siri.
Reminiscent of the Microsoft IE Browser / OS antitrust violations in the past.

Holding the iPhone Home button brings up Siri. There should be an OS setting to swap out which Assistant is to be used with the mobile OS as the default.  Today, the iPhone / iPad iOS only supports “Siri” under the Settings menu.

ANY AI Personal assistant should be allowed to replace the default OS Personal assistant from Amazon’s Alexa, Microsoft’s Cortana to any startup company with expertise and resources needed to build, and deploy a Personal Assistant solution.  Has Apple has taken steps to tightly couple Siri with it’s iOS?

AI Personal Assistant ‘Wish” list:

  • Interactive, Voice Menu Driven Dialog; The AI Personal Assistant should know what installed [mobile] apps exist, as well as their actionable, hierarchical taxonomy of feature / functions.   The Assistant should, for example, ask which application the user wants to use, and if not known by the user, the assistant should verbally / visually list the apps.  After the user selects the app, the Assistant should then provide a list of function choices for that application; e.g. “Press 1 for “Play Song”
    • The interactive voice menu should also provide a level of abstraction when available, e.g. User need not select the app, and just say “Create Reminder”.  There may be several applications on the Smartphone that do the same thing, such as Note Taking and Reminders.  In the OS Settings, under the soon to be NEW menu ‘ AI Personal Assistant’, a list of installed system applications compatible with this “AI Personal Assistant” service layer should be listed, and should be grouped by sets of categories defined by the Mobile OS.
  • Capability to interact with IoT using user defined workflows.  Hardware and software may exist in the Cloud.
  • Ever tighter integration with native as well as 3rd party apps, e.g. Google Allo and Google Keep.

Apple could already be making the changes as a natural course of their product evolution.  Even if the ‘big boys’ don’t want to stir up a hornet’s nest, all you need is VC and a few good programmers to pick a fight with Apple.

AI Personal Assistant Needs Remedial Guidance for their Users

Providing Intelligent ‘Code’ Completion

At this stage in the application platform growth and maturity of the AI Personal Assistant, there are many commands and options that common users cannot formulate due to a lack of knowledge and experience .

A key usability feature for many integrated development environments (IDE) are their capability to use “Intelligent Code Completion” to guide their programmers to produce correct, functional syntax. This feature also enables the programmer to be unburdened by the need to look up syntax for each command reference, saving significant time.  As the usage of the AI Personal Assistant grows, and their capabilities along with it, the amount of “command and parameters” knowledge required to use the AI Personal Assistant will also increase.

AI Leveraging Intelligent Command Completion

For each command parameter [level\tree], a drop down list may appear giving users a set of options to select for the next parameter. A delimiter such as a period(.) indicates to the AI Parser another set of command options must be presented to the person entering the command. These options are typically in the form of drop down lists concatenated to the right of the formulated commands.

AI Personal Assistant Language Syntax

Adding another AI parser on top of the existing syntax parser may allow commands like these to be executed:

  • Abstraction (e.g. no application specified)
    • Order.Food.Focacceria.List123
    • Order.Food.FavoriteItalianRestaurant.FavoriteLunchSpecial
  • Application Parser
    • Seamless.Order.Food.Focacceria.Large Pizza

These AI command examples uses a hierarchy of commands and parameters to perform the function. One of the above commands leverages one of my contacts, and a ‘List123’ object.  The ‘List123’ parameter may be a ‘note’ on my Smartphone that contains a list of food we would like to order. The command may place the order either through my contact’s email address, fax number, or calling the business main number and using AI Text to Speech functionality.

All personal data, such as Favorite Italian Restaurant,  and Favorite Lunch Special could be placed in the AI Personal Assistant ‘Settings’.  A group of settings may be listed as Key-Value pairs,  that may be considered short hand for conversations involving the AI Assistant.

A majority of users are most likely unsure of many of the options available within the AI Personal assistant command structure. Intelligent command [code] completion empowers users with visibility into the available commands, and parameters.

For those without a programming background, Intelligent “Command” Completion is slightly similar to the autocomplete in Google’s Search text box, predicting possible choices as the user types. In the case of the guidance provided by an AI Personal Assistant the user is guided to their desired command; however, the Google autocomplete requires some level or sense of the end result command. Intelligent code completion typically displays all possible commands in a drop down list next to the constructor period (.). In this case the user may have no knowledge of the next parameter without the drop down choice list.  An addition feature enables the AI Personal Assistant to hover over one of the commands\parameters to show a brief ‘help text’ popup.

Note, Microsoft’s Cortana AI assistant provides a text box in addition to speech input.  Adding another syntax parser could be allowed and enabled through the existing User Interface.  However, Siri seems to only have voice recognition input, and no text input.

Is Siri handling the iOS ‘Global Search’ requests ‘behind the scenes’?  If so, the textual parsing, i.e. the period(.) separator would work. Siri does provide some cursory guidance on what information the AI may be able to provide,  “Some things you can ask me:”

With only voice recognition input, use the Voice Driven Menu Navigation & Selection approach as described below.

Voice Driven, Menu Navigation and Selection

The current AI personal assistant, abstraction layer may be too abstract for some users.  The difference between these two commands:

  • Play The Rolling Stones song Sympathy for the Devil.
    • Has the benefit of natural language, and can handle simple tasks, like “Call Mom”
    • However, there may be many commands that can be performed by a multitude of installed platform applications.

Verse

  • Spotify.Song.Sympathy for the Devil
    • Enables the user to select the specific application they would like a task to be performed by.
  • Spotify Help
    • A voice driven menu will enable users to understand the capabilities of the AI Assistant.    Through the use of a voice interactive menu, users may ‘drill down’ to the action they desire to be performed. e.g. “Press # or say XYZ”
    • Optionally, the voice menu, depending upon the application, may have a customer service feature, and forward the interaction to the proper [calling or chat] queue.

Update – 9/11/16

  • I just installed Microsoft Cortana for iOS, and at a glance, the application has a leg up on the competition
    • The Help menu gives a fair number of examples by category.  Much better guidance that iOS / Siri 
    • The ability to enter\type or speak commands provides the needed flexibility for user input.
      • Some people are uncomfortable ‘talking’ to their Smartphones.  Awkward talking to a machine.
      • The ability to type in commands may alleviate voice command entry errors, speech to text translation.
      • Opportunity to expand the AI Syntax Parser to include ‘programmatic’ type commands allows the user a more granular command set,  e.g. “Intelligent Command Completion”.  As the capabilities of the platform grow, it will be a challenge to interface and maximize AI Personal Assistant capabilities.

2016 Olympics Rating are Down? Don’t Blame Streaming!

The 2016 Olympic opening ceremonies had just started, and I thought briefly about events I wanted to see.  I’m not a huge fan of the Olympics mostly because of the time commitment.  However, if I happen to be in front of the TV when the events are on, depending upon the event, I’m happy to watch, and can get drawn in easily.

As the Olympics unfolded, I caught a few minutes of an event here and there, just by happening to be in front of a TV.  Searching for any particular event never crossed my mind, even with the ease and power behind several powerful search engines like Bing and Google. The widgets built into search engine’s results showing Olympic standings in line with other search results was a great time saver.

However, why oh why didn’t the broadcasting network NBC create a calendar of Olympic 2016  events that can easily be imported into either Google Calendar, or Microsoft Outlook?  Even Star Trek fans are able to add a calendar to their Google Calendar for Star Dates.

Olympic ratings are hurting?  Any one of these organizations could have created a shared calendar for all or a subset of Olympic  events. Maybe you just want a calendar that shows all the aquatic events?

Olympic Team Sponsors from soda to fast food, why oh why did you paint your consumer goods with pictures of Javelin throwers and Swimmers, but didn’t put a QR code on the side of your containers that directs consumers to your sponsored team’s calendar schedule “importable” into Google Calendar, or Microsoft Outlook?

If sponsors, or the broadcasting network, NBC, would have created these shareable calendars, you now would had entered the personal calendars of the consumer.  A calendar entry pop-up may not only display what current competition is being fought, the body of the event may also contain [URL] links to stream the event live.  The body of the event may also contain links to each team player’s stats, and other interesting facts relating to the event.

Also, if a Team Sponsor is the one creating the custom calendar for the Olympic Events, like USA Swimming’s sponsor Marriott , the streaming live video events may now be controlled by the Sponsor, yes, all advertising during the streaming session would be controlled by the the Sponsor.  All Marriott!  The links in the team sponsor calendar entries may not only have their own streaming links to the live events, but include any feature rich, relevant related content.

There is the small matter of broadcast licensing Olympic Broadcasting Services (OBS)  and broadcaster exclusivity, but hey, everything is negotiable.  Not sure traditional broadcasting rules should apply in a world of video streaming.

All the millions sponsors spend, for an IT Project that could cost a fraction of their advertising budget, and add significant ROI, it boggles the mind why every sponsor isn’t out there doing this or something similar right now.  The tech is relatively inexpensive, and readily available, so why not now?  If you know of any implementations, please drop me a note.

One noted exception, the “Google app” [for the iPhone] leverages alerts for all types of things such as a warning on traffic conditions for your ride home to … the start of the Women’s beam Gymnastics Olympic event.   Select the alert, and opens up a ‘micro’ portal with people competing in the event, a detailed list of athlete profiles, including picture, country of origin, and metals won.  There is also a tab showing the event future schedule.

Microsoft Flow – Platform Review

It looks like Microsoft created a generic workflow platform, product independent.

Microsoft has software solutions, like MS Outlook with an [email] rules engine built into Outlook.  SharePoint has a workflow solution within the Sharepoint Platform, typically governing the content flowing through it’s system.

Microsoft Flow is a different animal.  It seems like Microsoft has built a ‘generic’ rules engine for processing almost any event.  The Flow product:

  1. Start using the product from one of two areas:  a) “My Flows” where I may view existing and create new [work]flows. b) “Activity”, that shows “Notifications” and “Failures”
  2. Select “My Flows”, and the user may “Create [a workflow] from Blank”,  or “Browse Templates”.  MSFT existing set of templates were created by Microsoft, and also by a 3rd party implying a marketplace.
  3. Select “Create from Blank” and the user has a single drop down list of events, a culmination events across Internet products. There is an implication there could be any product, and event “made compatible” with MSFT Flows.
    1. The drop down list of events has a format of “Product – Event”.  As the list of products and events grow, we should see at least two separate drop down lists, one for products, and a sub list for the product specific events.
    2. Several Example Events Include:
      1. “Dropbox – When a file is created”
      2. “Facebook – When there is a new post to my timeline”
      3. “Project Online – When a new task is created”
      4. “RSS – When a feed item is published”
      5. “Salesforce – When an object is created”
    3. The list of products as well as there events may need a business analyst to rationalize the use cases.
  4. Once an Event is selected, event specific details may be required, e.g. Twitter account details, or OneDrive “watch” folder
  5. Next, a Condition may be added to this [work]flow,  and may be specific to the Event type, e.g. OneDrive File Type properties [contains] XYZ value.  There is also an “advanced mode” using a conditional scripting language.
  6. There is “IF YES” and “IF NO” logic, which then allows the user to select one [or more] actions to perform
    1. Several Action Examples Include:
      1. “Excel – Insert Rows”
      2. “FTP – Create File”
      3. “Google Drive – List files in folder”
      4. “Mail – Send email”
      5. “Push Notification – Send a push notification”
    2. Again, it seems like an eclectic bunch of Products, Actions, and Events strung together to have a system to POC.
  7. The Templates list, predefined set of workflows that may be of interest to anyone who does not want to start from scratch.   The UI provides several ways to filter, list, and search through templates.

Applicable to everyday life, from an individual home user, small business, to the enterprise.  At this stage the product seems in Beta at best, or more accurately, just after clickable prototype.  I ran into several errors trying to go through basic use cases, i.e. adding rules.

Despite the “Preview” launch, Microsoft has showed us the power in [work]flow processing regardless of the service platform provider, e.g.  Box, DropBox, Facebook, GitHub, Instagram, Salesforce, Twitter, Google, MailChimp, …

Microsoft may be the glue to combine service providers who may / expose their services to MSFT Flow functionality.

Create from Blank - Select Condition
Create from Blank – Select Condition

 

Create Rule from Template
Create Rule from Template
Create from Blank Rule Building UI
Create from Blank Rule Building UI

 

Update June 28th, 2016:

Opportunities for Event, Condition, Action Rules

  • Transcoding [cloud] Services
  • [IBM Watson] Cognitive APIs
    • e.g. Language:Translation; E.g.2. Visual Recognition;
  • WordPress – Create a Post
    • New text file dropped in specific folder on Box, DropBox, etc. being ‘monitored’ by MSFT flow [?] Additional code required by user for ‘polling’ capabilities
    • OR new text file attached, and emailed to specific email account folder ‘watched’ by MSFT Flow.
    • Event triggers – Automatic read of new text file
      • stylizing may occur if HTML coding used
    • Action – Post to a Blog
  • ‘ANY’ Event occurs, a custom message is sent using Skype for a single or group of Skype accounts;
    • On several ‘eligible’ events, such as “File Creation” into Box,  the file (or file shared URL) may be sent to the Skype account.
  • ‘ANY’ Event occurs, a custom mobile text message is sent to a single or group of phone numbers.
  • Event occurs for “File Creation” e.g. into Box; after passing a “Condition”, actions occur:
    • IBM Watson Cognitive API, Text to Speech, occurs, and the product of the action is placed in the same Box folder.
  • Action: Using Microsoft Edge (powered by MSN), in the “My news feed” tab, enable action to publish “Cards”, such as app notifications

Challenges \ Opportunities \ Unknowns

  • 3rd party companies existing, published [cloud; web service] APIs may not even need any modification to integrate with Microsoft Flow; however, business approval may be required to use the API in this manner,
  • It is unclear re: Flow Templates need to be created by the product owner, e.g. Telestream, or knowledgeable third party, following the Android, iOS, and/or MSFT Mobile Apps model.
  • It is unclear if the MSFT Flow app may be licensed individually in the cloud, within the 365 cloud suite, or offered for Home and\or Business?

Cloud Storage: Ingestion, Management, and Sharing

Cloud Storage Solutions need differentiation that matters, a tipping point to select one platform over the other.

Common Platforms Used:

Differentiation may come in the form of:

  • Collaborative Content Creation Software, such as DropBox Paper enables individuals or teams to produce content, all the while leveraging the Storage platform for e.g. version control,
  • Embedded integration in a suite of content creation applications, such as Microsoft Office, and OneDrive.
  • Making the storage solution available to developers, such as with AWS S3, and Box.  Developers may create apps powered by the Box Platform or custom integrations with Box
  • iCloud enables users to backup their smartphone, as well tightly integrating with the capture and sharing of content, e.g. Photos.

Cloud Content Lifecycle Categories:

  • Content Creation
    • 3rd Party (e.g. Camera) or Integrated Platform Products
  • Content Ingestion
    • Capture Content and Associated Metadata
  • Content Collaboration
    • Share, Update and Distribution
  • Content Discovery
    • Surface Content; Searching and Drill Down
  • Retention Rules
    • Auto expire pointer to content, or underlying content

Cloud Content Ingestion Services:

Cloud Ingestion Services
Cloud Ingestion Services

Applying Gmail Labels Across All Google Assets: Docs, Photos, Contacts + Dashboard, Portal View

Google applications contain [types of] assets,  either created within the application, or imported into the application.    In Gmail, you have objects, emails, and Gmail enables users to add metadata to the email in the form of tags or “Labels”.  Labeling emails is a very easy way to organize these assets, emails.   If you’re a bit more organized, you may even devise a logical taxonomy to classify your emails.

An email can also be put into a folder and this is completely different than what we are talking about with labels.  An email may be placed into a folder, and have a parent child folder hierarchy.  Only the name of the folder, and it’s correlations to positions in the hierarchy provide this relational metadata.

For personal use, or for small to medium size businesses, users may want to categorize  all of the Google “objects” from each Google App,  so why Isn’t there the capability to apply labels across all Google App assets?  If you work at a law firm, for example, and have documents in Google Docs, and use Google for email, it would be ideal to leverage a company wide taxonomy, and upon any internal search discover all objects logically grouped in a container by labels.

For each Google object asset, such as email in Gmail, users may apply N number of labels to each Google Object asset.

A [Google] dashboard, or portal view may be used to display and access Google assets across Google applications, grouped by Labels .  A Google Apps “Portal Search” may consist of queries that contain asset labels.  A  relational, Google object repository containing assets across all object types (e.g. Google Docs), may be leveraged to store metadata about each Google asset and their relationships.

A [Google] dashboard, or portal view may be organized around individuals (e.g. personal), teams, or an organization.  So, in a law firm, for example, a case number label could be applied to Google Docs,  Google Photos (i.e. Photos and Videos),  and of course, Gmail.

A relatively simple feature to be implemented with a lot of value for Google’s clients, us?  So, why isn’t it implemented?

One better, when we have facial recognition code implemented in Photos (and Videos), applying Google labels to media assets may allow for correlation of Emails to Photos with a rule based engine.

The Google Search has expanded into the mobile Google app.

Leveraging Google “Cards“, developers may create “Cards” for a single or group of Google assets.   Grouping of Google assets may be applied using “Labels”.   As Google assets go through a business or personal user workflow, additional metadata may be added to the asset, such as additional “Labels”.

Expanding upon this solution,  scripts may be created to “push” assets through a workflow, perhaps using Google Cloud Functions.  Google “Cards” may be leveraged as “the bit” that informs users when they have new items to process in a workflow.

Metadata, or Labels, may be used such as “Document Ready for Legal Review” or “Legal Document Review Completed”.